Complete Guide to Renewing Your Residence Status in Japan

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Renewing your residence status (visa) lets you keep living in Japan under the same status. If your period of stay expires, you become an illegal overstayer and may be subject to deportation, so apply early.

① When Can You Apply?

You can apply from roughly 3 months before your period of stay expires (if you hold a stay period of 6 months or more). Offices are crowded close to the deadline, so applying 2–3 months ahead is recommended.

② Where to Apply

Apply at the Regional Immigration Services Bureau (or branch/office) that covers your address. Certain statuses can also apply via the Online Residence Application System.

③ Required Documents

Documents vary by status, but the following are common to all:

• Application for extension of period of stay
• Passport photo (4cm × 3cm, taken within 3 months; not required for some work statuses)
• Passport and Residence Card (to present)

Main additional documents by status

④ Fees

You pay the fee when your renewal is approved. From April 1, 2025 the fee is ¥6,000 (revenue stamp) for an in-person extension and ¥5,500 for an online application (previously ¥4,000).

⑤ How Long Does the Review Take?

The standard review takes about 2 weeks to 1 month. It can take longer if you are asked to submit additional documents. You are notified by postcard (or email) and pay the fee when you collect your new Residence Card.

⑥ Points to Watch When Renewing

• Even one day past expiry counts as overstaying — always apply before the deadline.
• If your address or employer has changed, file the required notifications beforehand.
• Unpaid resident tax can affect the review; pay it on time.
• False statements can lead to denial or revocation of your status.

Difference Between "Renewal" and "Change of Status"

Continuing under the same residence status is called renewal (application to extend period of stay), while switching to a different status is called a change of status (application to change status of residence). If your job or situation changes, a change of status may be required. Check Types of Residence Status for your status category, and Work Permits for Foreigners for the scope of permitted work.

Common Reasons for Denial (Important)

The following may put your application at a disadvantage (decisions vary case by case):

• Unpaid resident tax, pension, or social insurance contributions
• Activities that differ from the declared activities
• Issues with your residence status or notifications (e.g. not reporting a change of address)
• Missing documents or errors in the application

After renewal, carry your new Residence Card at all times as described in the Residence Card Guide. Remember also to update the expiry date on your My Number Card.

Traveling Abroad During the Review (Re-entry Permission)

If you will return within one year (or by your expiry date, whichever is earlier), you may be able to use a deemed re-entry permit when departing. If you need to stay abroad longer than one year or have special circumstances, apply for a re-entry permit in advance. If you plan to leave while your renewal application is pending, check with the immigration office on how to receive the decision upon your return. Those planning to stay in Japan long-term may also consider Permanent Residence.

FAQ

Q: What if my period of stay has already expired? Consult your Regional Immigration Bureau immediately. Overstaying without a valid reason makes you an illegal resident and can lead to deportation and re-entry bans.

Q: Can I travel abroad during the review? Leaving Japan during the review may cause your application to be treated as withdrawn. Always check with the bureau before traveling.

Q: Can anyone use the online application? It is available if you meet certain statuses and conditions, and you must register your user information in advance.

Q: What is the difference between "renewal" and "change of status"? Renewal means continuing under the same residence status; change of status means switching to a different one (application to change status of residence). If your job or situation changes, a change of status may be required.